Full Time
New York City, Remote
Posted 1 month ago

MindMed is a clinical-stage biotech company that discovers, develops and deploys psychedelic inspired medicines and therapies to address addiction and mental health. The Company is assembling a compelling drug development pipeline of innovative treatments based on psychedelic substances including psilocybin, LSD, MDMA, DMT and an ibogaine derivative, 18-MC.

MindMed trades on the NASDAQ under the symbol MNMD and on the Canadian NEO Exchange under the symbol MMED. MindMed is also traded in Germany under the symbol MMQ.

Founded in 2019 and with a current team of 50, we are continuously expanding our presence throughout North America, central Europe and Australia and are constantly searching for high-impact individuals in various clinical, technological and business operations domains to strengthen our team.


  • Full calendar management including scheduling of all meetings, ensuring all parties are aware of purpose, and maintaining CEO personal calendar 
  • Coordinating all information flows to ensure adequate prep time so that CEO is always prepared 
  • Follow up with teams to ensure all follow up action items are completed – the enforcer
  • Proactive self-starter who can solve any calendar challenge at a moment’s notice
  • Research and prepare conference briefings, tech dry runs
  • Leadership Team communications – keeping the team informed and up to date
  • Ability to do note taking during confidential meetings, synthesize outcomes and distribute follow up actions to the right individuals 
  • Responsibility for supporting project work
  • Consolidating all requests for CEO’s time, agree on priorities with CEO and clearly  communicating expectations to team as to priority and accessibility 
  • Special Project management such as coordinating events worldwide and coordinating extended global business development trips


  • Bachelor’s degree or equivalent experience required
  • Virtual environment
  • 3-5 years of experience in a business role
  • Previous experience in coordination and operational experience in a startup or investment environment 
  • Excellent presentation, spreadsheet, and document authorship skills
  • Exceptional time management skills and calendaring — experience with scheduling internal and external meetings with C-level stakeholders, investors, and other busy senior people
  • Strong written & verbal communication skills – Be able to deal with highly confidential and sensitive information and communicate effectively with Senior Executives and Influencers 
  • Positive attitude, appetite for development
  • Ability to multi-task in a fast paced environment and anticipate last minute changes
  • Incredibly attention to detail and analytical skills
  • Ability to pinpoint problems and find creative solutions proactively
  • Strong business acumen and judgement
  • Experience with booking complex travel arrangements and adjusting them on short notice

Job Features

Job Category

Executive Assistant

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